Application Forms should be filled and submitted to ZITF accompanied by 50% of the total space rental.

There are 5 exhibition halls with a total area of 4,500m2 on the Fair grounds. The load baring capacity of the exhibition surface in all halls is sufficient for all types exhibits and heavy machinery. The entrance doors in each of the halls permit large exhibits to be brought in and out without difficulty.

The design of the halls include natural air-conditioning. The technical connections necessary for the exhibitors such as power and telephone can be taken to each stand.

The fair ground is supplied with electricity (230-240V, 3-phase, 50 Hz 400amps) from sub-stations and the capacity is sufficient for the highest constant load.
The ZITF ground is treated as a bonded warehouse for the purpose of goods coming for exhibitions. They can be marked RIB Ndola.

Rental Fees applicable to:

The cheque should be made payable to Zambia International Trade Fair

For any exhibitor wishing to withdraw from participation, the following conditions will apply.

Monies paid to ZITF in respect of space rental and other charges regarding the exhibition, may be refunded as follows:

In the event of exhibition not taking place for any reason, except the willful wrongful act or omission of the organizers, the exhibitor shall be entitled to a refund of the participation fees paid.

All applications for participation must be addressed to:

2.1. All applications should reach the General Manager by 30th March each year.

2.2. The Management of the Fair reserves the right to accept or reject any application.

2.3. All successful applicants should pay for the space/stands in full by 30th April each year.

2.4. Monies paid to ZITF in respect of space rental and other charges regarding the  exhibition, may be refunded as follows:

2.5. Payment of any other amounts relating to services or facilities as required shall be paid on demand (see 13 services and facilities).

2.6. The Organizers retain alien on all goods in respect of unpaid accounts and reserve the right to prevent removal of goods until a settlement is made and to store them at the Exhibitors risk and charge.

3.1. The following exhibitors can participate in the event: Manufacturers, agents, merchants, representatives, service organizations, financial institutions, transporters, caterers and governments.

3.2. In terms of exhibit profile, products of the following economic sub sectors can be exhibited at the Fair:

4. IMMIGRATIONS AND FOREIGN EXHIBITS – IMPORTATION / EXPORTATION

4.1. Immigration Regulations
a) Foreign exhibitors are all required to obtain Visas well in advance prior to travel.
b)All Foreign exhibitors must inquire at the Zambia Mission in their respective country of residence to ascertain if they require a Visa before traveling. Citizenship of a Commonwealth country does not confer automatic authority of a foreign national to enter Zambia without a Visa.

4.2. Importation
a) The whole of ZITF Area is regarded as Bonded Warehouse for Customs purposes, by virtue of being an International Trade Fair Exhibiting Area.
b) Exhibits shall not be allowed in or out of the Fair Area until they have been properly counted and checked by Customs Officials.
c) Foreign exhibitors shall consign their exhibits to:

d) Exhibits shall be properly packed, sealed and clearly labeled:

e) Consignments of exhibits shall be accompanied by suppliers’ invoices, delivery notes and a complete inventory of contents.

4.3. Re-Exportation
a) Exhibits that are not sold as test / trial sales during the Fair are subject to re-export to the Country of origin or such destination outside Zambia at the discretion of the exhibitors.
b) After the close of the Fair, all exhibits shall be checked by Customs Officials who will take stock of the balance of exhibits against the original list recorded at the beginning of the Fair.
c) The balance of the exhibits shall be properly packed and re-exported within 60 days after the close of the Fair, failure to do so will result in the exhibits being disposed of by Customs Authorities.
d) Management of the foreign exchange market in Zambia was completely liberalized with effect from 30 November 1994.
e) This in effect means all applications for imports under whichever category exhibits fall, shall be received and processed by the Commercial Banks which will source the required foreign exchange from the Inter-Bank Market.
f) The Commercial Banks shall base their decision to externalize exhibitors’ sale proceeds on production of the following documents:

Sale of exhibits is acceptable subject to the following conditions:

5.1. Permission to sell
Prior permission should be sought from the Fair Management to sell any exhibits in advance of the goods being dispatched. This request must be in writing, indicating products, c.i.f. value and proposed selling price.

5.2. Quantities
All exhibits shall be in quantities reasonable enough to justify display and test sales only. In case of plant and machinery only one unit and the accessories of a particular model will be accepted.

5.3. Removal
All exhibits sold, shall not be removed from display until after close of the Fair.

5.4. Late arrival of exhibits
Exhibits, which arrive after close of the Fair shall not be sold and the exhibitor shall undertake to re-export them out of the country within 60 days, failure to do so will result in the exhibits being disposed off by Customs Authorities.

5.5. Zambia Revenue Authority Duties and Value Added Tax (VAT)
Only exhibits, which are on the premises, will be cleared. Customs Duty and VAT will be levied and paid on all exhibits sold. Customs officials will advise on applicable tariffs.
Find more information at :Zambia Revenue Authority (ZRA).

5.6. Remittance of sale proceeds
Exhibits that are not sold as test / trial sales during the Fair are subject to re-export to the Country of origin or such destination outside Zambia at the discretion of the exhibitors.

a) After the close of the Fair, all exhibits shall be checked by Customs Officials who will take stock of the balance of exhibits against the original list recorded at the beginning of the Fair.

b) The balance of the exhibits shall be properly packed and re-exported within 60 days after the close of the Fair, failure to do so will result in the exhibits being disposed of by Customs Authorities.

c) Management of the foreign exchange market in Zambia was completely liberalized with effect from 30 November 1994.

d) This in effect means all applications for imports under whichever category exhibits fall, shall be received and processed by the Commercial Banks which will source the required foreign exchange from the Inter-Bank Market.

e) The Commercial Banks shall base their decision to externalize exhibitors’ sale proceeds on production of the following documents:

5.7. Banking
Banking may be transacted with any Commercial Bank.

Representatives or Stand Directors of exhibiting firms shall register their names and designations with the Management of the Fair before the opening of the event. These representatives will be answerable to the Management on all aspects of their participation.

7.1. Availability
Indoor and outdoor space is allocated upon application.

7.2. Rates
The Trade Fair Management reserves the right to allocate space in accordance with order of applications received, however, exhibitors who rented stands in the preceding year will receive priority to retain the same stands if they so wish. Current rates for hiring exhibition space are listed in the application form. Leases will be signed upon allocation of stands and/or spaces.

7.3. Subletting
Subletting of stand is not allowed without the prior consent of the Fair Management.

7.4. Erection and dismantling
Stands must be of an acceptable standard. The Management may order that a stand be dismantled if the structure mars the general layout and outlook of the exhibition and compensation will be made for construction expenses in such cases. Temporary stands must be dismantled and removed within one month after close of exhibition. Thereafter, the Management reserves the right to dismantle the stand and confiscate the material.

7.5. Completion time
Construction of stands must be completed, at the very latest, one week before the opening of the exhibition.

7.6. Decorations/Insurance
Stands must be decorated and the premises kept clean, both inside and outside, throughout the duration of the exhibition.

Exhibitors owning permanent stands must ensure that these are under good repair throughout the year. Insurance cover against loss or damage of such property is recommended, as the Trade Fair Management is not liable for any loss or damage. In no circumstance shall any exhibitor have or permit naked lights, explosives or articles of dangerous inflammable objects. The stands must conform to byelaws including fire precautions.

7.7. Trade Fair Property
Persons causing damage to Trade Fair property shall be called upon to compensate for losses arising from such damage.

7.8. Inventory
Exhibitors shall sign for the inventory of electrical, plumbing and other fittings in the stand(s) prior to occupation and when vacating the stand(s). Any loss or damage shall be made good by the exhibitor concerned.

8.1. Awards
All exhibits shall be displayed in the most effective and impressive manner. Various prizes are awarded each year for presentation, display and content of stands, for those exhibitors who participate in Competitions, details of which will be made available after confirmation of participation.

8.2. Secondhand Goods/Vending
Display of secondhand goods is not allowed. Vending in the streets of the Fair is not allowed except in designated places ONLY.

8.3. Removal of exhibits
Exhibits shall not be removed from stands till close of the exhibition. Where these have been sold, delivery shall only be effected after the exhibition is over.

8.4. Manning of Stands.
Stands must be manned throughout the Fair opening hours. Competent and knowledgeable marketing executives should be readily available at the stands to ensure success in business transactions.

8.5. Restricted Display
Material or publications which contravene the laws of the Republic of Zambia are not allowed on the Fair premises. Exhibitors and visitors and their staff are expected to avoid any conduct or activities, which are conducive to disorder.

Failure to comply with these requirements will lead to the expulsion of the exhibitor/visitor, and further entry will not be allowed.

Fair Management will endeavor to provide or arrange for supply of the following services at charges as shall be determined during each Fair.

Several private car Hire Firms, taxi and private bus operators are based in Ndola.  Hotels and Fair Management will assist in securing these services, on request.

11.1. Suitable parking places for motor vehicles are available and there are instructions/stickers indicating the type of parking an exhibitor/visitor is entitled to.

11.2. No vehicles are allowed within the Fair grounds from time of opening to closing.  Vehicles delivering replenishment stock must do so between 05.00 to 08.30 hours and 18.00 to 21.00 hours.

12.1. Each Exhibitor’s address and product (s)/Services are included in the Catalogue. The classified products index divided into different categories will list all your products as well as your Company’s name and contact details. Exhibitors wishing to advertise in the official ZITF catalogue may do so at a fee. A Full colour A4 page cost U$ 750.Advert/Artwork should be submitted to us not later than 16th may 2008

12.2. Every exhibitor is entitled to one complimentary official catalogue. Extra copies may be obtained from the Management at a nominal charge.

12.3. ZITF reserves the sole right of issuing invitations and tickets of admission to all official functions.

 Entry badges are classified into various categories. These badges may be obtained from the management of the Fair. Tickets will be sold to the public at the Gates throughout the Fair period.

Conference facilities can be made available to enable the holding of the meetings, seminars, film shows etc. Request for the use of these facilities should be communicated to the Management of the Fair at least 48 hours before the required time.

Catering services are available and these are located in various areas as indicated in the official catalogue.

Public and fee paying toilet facilities are available throughout the Fair area. Many stands have their own private facilities. Health regulations require that these are properly used and kept clean.

The Fair is open from 09.00 to 18.00 hours daily.

Government offices and business firms in Ndola are open from 08.00 to 17.00 hours – Monday to Friday, with lunch break between 13.00 and 14.00 hours. All are closed on Sundays and Public Holidays.

Banks in Ndola operate from 08.15 to 14.30 hours. Monday to Friday and from 08.30 hours to 11.00 hours every first and last Saturday of the month. All banks are closed on Sundays and Public Holidays, except for those operating in the Fair Grounds during the Fair. These banks are authorized to transact deposits, withdrawals and sales proceeds externalization.

The Zambia Telecommunication Corporation and private service providers provide these services at their stands within in the show grounds. There are also GSM mobile phone service providers namely: Cell Z, MTN Zambia and Celtel.